Vendor Evaluation And Selection Matrix

Use this Vendor evaluation and selection matrix tool to establish a side by side comparison of potential vendor offerings. Making sound and documented procurements decisions in your project is crucial. Choosing the wrong product can add costs, cause delays, and even damage your project owner’s organization. With this tool you can ensure best possible vendor selection decision to avoid such situations.

  • Easy to use, just fill-in the blanks
  • Flexible, add or delete content
  • Illustrative example included
  • Available – Instant download



This tool is tailored for Information and Communication Technology (ICT) project where projects often include procurement of software and hardware-related products and services. For such projets, you typically have a number of features that must be provided by the vendor’s product. However, to ensure the best choice of vendor is made, this tempalte also enable an evaluation of teh vendor’s service, support, implementation process aswheel as costs aspects.

The tool can be customized to suit your specific needs, but to start out with you must:
Step 1: Add your own specific functionality or features parameters.
Step 2: Use the weighting column with a numbering scheme of 1-5 or 1-3 to rate each decision parameter on how important it is. Is is critical, important, nice-to-have?
Step 3: List the vendors or products you want to compare
Step 4: Fill in each vendor’s response or your evaluation to the criteria you have defined.
Step 5: Review the comparisons and make the selection based upon your judgement and the objective criteria listed.
Step 6: Add any significant comments or drawbacks at the end of the matrix.

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